PRIVACY POLICY NOTICE

The policy: This privacy policy notice is served by We Need Bands under the website; www.weneedbands.com. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information through the business and while you browse or use this website. If you do not agree to the following policy you may wish to cease viewing / using this website, and/or refrain from submitting your personal data to us.

Policy key definitions:

  • "I", "our", "us", or "we" refer to the business, We Need Bands.
  • "you", "the user" refer to the person(s) using this website.
  • GDPR means General Data Protection Regulation.
  • ICO means Information Commissioner's Office.
  • Cookies mean small files stored on a user's computer or device.

Key principles of GDPR:

Our privacy policy embodies the following key principles; (a) Lawfulness, fairness, and transparency, (b) Purpose limitation, (c) Data minimisation, (d) Accuracy, (e) Storage limitation, (f) Integrity and confidence, (g) Accountability.

PROCESSING OF YOUR PERSONAL DATA

Under the GDPR (General Data Protection Regulation) we control and/or process any personal information about you electronically using the following lawful bases. If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

What data do we collect?

We only hold client data that enables us to communicate and complete the work we are engaged to do in the most efficient way. This will include personally identifiable data, including:
• Name
• Artist/Band Name
• Email address
• Telephone number

How do we collect your data?

You directly provide the company with most of the data we hold, we collect and process data when you:
• Submit details via our 'Artist Sign Up' and 'Contact' forms
• Communicate with us regarding the services we are engaged to do
• Voluntarily respond to any surveys for feedback
• Visit our website to allow us to analyse user statistics

How will we use your data?

We solely hold your data in order to allow us to complete the services we are engaged for in the most effective way. We reserve the right to share your data with trusted third parties, as outlined in the 'Partners and Affiliates' section below.

How do we store your data?

The majority of your data is stored securely via Google Drive cloud servers, encrypted using dual-factor authentication procedures. You can read more on Google’s GDPR compliance policies here.

YOUR INDIVIDUAL RIGHTS

Under the GDPR your rights are as follows;

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
  • the right not to be subject to automated decision-making including profiling.

You can read more about your rights in detail here. You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

INTERNET COOKIES

We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device/computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable, to display relevant adverts or content, referred you to a third party website.

Some cookies are required to enjoy and use the full functionality of this website.

We use a cookie control system that allows you to accept the use of cookies and control which cookies are saved to your device/computer. Some cookies will be saved for specific time periods, whereas others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

You can view our cookie policy here.

DATA SECURITY AND PROTECTION

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

Fair & Transparent Privacy Explained

We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.

Sponsored links, affiliate tracking & commissions

Our website may contain adverts, sponsored and affiliate links on some pages. These are typically served through our advertising partners; Google Adsense, eBay Partner Network, Amazon Affiliates, or are self-served through our own means. We only use trusted advertising partners who each have high standards of user privacy and security. However, we do not control the actual adverts seen/displayed by our advertising partners. Our ad partners may collect data and use cookies for ad personalisation and measurement. Where ad preferences are requested as 'non-personalised' cookies may still be used for frequency capping, aggregated ad reporting, and to combat fraud and abuse.

Clickable sponsored or affiliate links may be displayed as a website URL like this; www.google.co.uk or as a titled text link like this: Google.

Clicking on any adverts, sponsored or affiliate links may track your actions by using a cookie saved to your device. You can read more about cookies on this website above. Your actions are usually recorded as a referral from our website by this cookie. In most cases, we earn a very small commission from the advertiser or advertising partner, at no cost to you, whether you make a purchase on their website or not.

We use advertising partners in these ways to help generate an income from the website, which allows us to continue our work and provide you with the best overall experience and valued information.

If you have any concerns about this we suggest you do not click on any adverts, sponsored or affiliate links found throughout the website.

Partnerships and affiliates

As part of our business, we share data with trusted businesses within the music industry, including (but not limited to); venues, booking managers, promoters, agents, and labels. The information shared will usually be limited to your band name, email, and contact name, except where explicit permission has been granted by you.

In extreme cases we withhold the right to pass on information where a 'blacklist' or 'redlist' claim is issued by We Need Bands or one of partners or affiliates. We also reserve the right to charge a fee for trusted external companies to access our artist database.

Marketing

We may occasionally contact you to request feedback for our services. We may also use your data to create lookalike audiences for digital marketing. Aside from this, your data will not be used for marketing purposes. You have to right to opt-out of any marketing communication at any time.

Email marketing messages & subscription

Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the "Processing of your personal data" above. Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third-party service provider of software/applications that allows marketers to send out email marketing campaigns to a list of users.

Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations, will show the activity each subscriber made for that email campaign.

Any email marketing messages we send are in accordance with the GDPR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences, you can also unsubscribe from all MailChimp lists, by following this link, otherwise, contact the EMS provider.

Our current EMS provider is MailChimp.

 

This policy was last reviewed on 28/02/22